Event day production
You have one job that day: to be present for the people you brought there. Our crew holds the rest, with the two of us in control: one at the tech desk while the stage is live, one on the floor watching everything that is not the stage.
How a good day gets lost
- Music comes in late, or not at all, and the applause dies in silence.
- The fifteen-minute break becomes thirty-five and nobody knows when the room reopens.
- You, the organiser, are wanted by four people at once exactly when an attendee wants to tell you something that matters. You half listen. They notice.
- The check-in queue lasts exactly long enough to drain the energy before anything has started.
- Between two talks the laptop desktop appears on screen while someone hunts for a file in front of the room.
None of this makes it into the feedback. People just say it was good, and nobody can point at why it wasn't more.
What we actually do
Who holds what
Ionuț is at the tech desk for as long as the stage is live: sound, projection, music, speaker microphones. Cristina is on the floor with the whole picture, meaning everything that is not happening on stage: check-in, the flow between sessions, the welcome area, your crew and the venue's, the people with a problem who don't know who to ask. The rest of the crew works in position, coordinated by the two of them. You have two people to talk to and nobody else.
Live sound
We run the desk all day. We usually work on top of the venue's system, adding what we bring. Levels are set per speaker, backup microphones stay ready, and nobody taps a mic to see whether it works.
Speakers, before they walk on
We mic them up early and test it, tell them how long they have and where they come in from. Someone who knows exactly what is coming walks on differently, and you can hear it.
Projection
We don't handle how your speakers' decks look, those are theirs. We handle the screen showing what it should at all times: no laptop desktop between talks, no black screen in the breaks, nobody hunting for a file in front of the room. We test beforehand and hold projection under control all day.
Music
Every speaker has their entrance. Breaks have a soundbed, not silence. And applause gets time to be heard before we move on.
The schedule, held to the minute
We know where we are against the programme at any moment, and when something slips we recover it from the breaks, not from the content. Decisions that would interrupt you get resolved between us, and only reach you if you are genuinely needed, as a single question with a yes or no answer.
Room flow and check-in
Entries, exits, the return after the break, the welcome area, signage. Things nobody notices when they are done right.
How it runs
- Months out
Brief and technical plan
We agree what we deliver, what the venue supplies, what stays with you. If the venue is known, we speak to their crew too and the technical plan comes out complete.
- The day before
Load-in and rehearsal
Everything built and tested. Crew brief, speakers walk the stage, no audience in the room.
- Show day
Direction
One at the tech desk, one on the floor, from the first people in to the last one out.
What you keep
- A debrief a few days later, with what worked and what is worth changing
- The technical plan of the venue, useful if you return to the same space
- The video material, if it is in the contract
FAQ
Usually there is no need. Most venues already have projection, a PA system and a mixer, and we bring what we need on top of that. If the venue does not have them, they are hired separately, and we have our own suppliers for that. We tell you at the technical brief which situation you are in, so no costs appear that you had not budgeted.
It depends on the venue, the programme and which modules you took. The crew is sized at the technical brief. What does not change is that the two of us are there every time, so you never explain the same thing to four people.
The day before, whenever the venue allows. Morning-of is possible, but then the speaker rehearsal disappears, and that is where the most is gained.
Not by default. We speak directly to the venue's technical crew, because without that we cannot do our job. You communicate with the speakers and the other suppliers, and we tell you clearly what we need and by when. If you want us to take that on as well, we can, but we agree it separately.
Let's talk about your event
Fill in the form, we read it, then we call you about whatever is missing. The quote comes after that conversation, not before it. Without knowing the venue and the programme, any price would be a guess.
Send the briefThank you, we received your request. We're reviewing it and will get back to you shortly with a call for the next step.